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Administrative Assistant

Location: Sparks
Posted on: May 15, 2022

Job Description:

Job Description PURPOSE The Administrative Assistant provides administrative support to ensure efficient operation of the office(s). The administrative assistant exhibits polite and professional behaviors and communication via phone, email or when greeting customers, employees, vendors, potential business partners. DESCRIPTION OF DUTIES Primary Duties and Responsibilities -- Answer phone calls and provides information to callers, take messages, and/or transfer calls to appropriate individuals, schedules meetings and supports visitors. -- Greets visitors and handles their inquiries and/or by directing them to the appropriate persons according to their needs. -- Maintain all representative payee paycheck stubs, make copies, and provide copies to Social Security Administration monthly. -- Maintains all other individual state documents; to include filing and recordkeeping of these documents. -- Distribute and reconcile petty cash disbursements and individual requirements monthly. -- Distribute client trust cash per the individual---s service plans and reconcile cash at the beginning and end of each month. -- Maintains files and documents to track all client trust petty cash transactions thoroughly and accurately. -- Record, distribute and deliver organizational contracts to Sierra Regional Center twice weekly on Tuesdays and Fridays. -- Provides and carries out general clerical/administrative duties as needed including but not limited to filing, preparing correspondence and memoranda, faxing, copying, and maintaining responsibility and open, read, route and distribution of all incoming and outgoing mail. -- Ensures operation of all equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluation new equipment techniques. -- Maintains supplies for Office and Facilities and completes order forms as needed to ensure constant inventory; toilet paper, coffee, office & desk supplies, etc. -- Ensures knowledge of staff movements in and out of organization. -- Maintains calendar schedule for occupancy of the Conference Room. -- Supports teams and department managers by performing tasks related to the organization and strong communication. -- Maintains and assists with areas looking clean and tidy such as lobby areas, conference room and break room. -- Aids in new program development and fundraising as needed. Secondary Duties -- Perform other duties and special projects as assigned. -- Cross train in Accounts Payable and Accounts Receivable. For purposes of the Americans with Disabilities Act (ADAAA), the term ---Primary--- represents ---Essential--- and ---Secondary--- represents ---Nonessential---. QUALIFICATIONS: -- High school diploma or equivalent. -- At least 18 years of age. -- Knowledge, familiarity, and experience with Microsoft Office software including Word and Excel. -- Minimum one year office experience. -- Basic knowledge of office equipment. -- Excellent verbal and written communication skills. -- Ability to effectively communicate both orally and verbally with co-workers, the public and other professionals. -- Organizational, problem-solving, and analytical skills; able to manage priorities and workflow. -- Ability to work independently and as a member of various teams and committees. -- Attention to detail and problem-solving skills. REQUIREMENTS: -- Ability to perform some repetitive motion activities. -- Ability to deal effectively with a diversity of individuals at all organizational levels. -- Ability to communicate effectively and directly (written and oral). -- MS Office software skills --- minimum ---Intermediate--- user. -- Demonstrated commitment to the mission and philosophy of Disability Resources. -- Required to bend, squat, and lift 25 pounds or more, twist and turn, required to reach overhead into cabinets as needed. (Please see the physical requirements below). -- Valid Driver---s license and current automobile insurance and registration. -- Clean criminal background check. -- High level of motivation. -- Commitment to the mission and philosophy of Disability Resources, Inc. LLC PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear unless reasonable accommodations have been arranged. The employee is frequently required to stand, walk and sit. The employee is occasional required to stoop, kneel, crouch, crawl and climb or balance. The employee must regularly lift and/or move objects up to 25 pounds and occasionally lift and/or move objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Company Description We are committed to helping individuals with disabilities achieve their highest potential through individualized goals and supports. We are here to assist with medical appointments, provide basic living skills and provide support with daily and social interactions and inclusion in our community for the vulnerable population.

Keywords: DISABILITY RESOURCES, INC., Sparks , Administrative Assistant, Administration, Clerical , Sparks, Nevada

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