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Accounts Payable Specialist (PENA)

Company: Panasonic Energy of North America
Location: Sparks
Posted on: November 21, 2022

Job Description:

Analysis skills necessary to carry out solutions for typical issues in accounts payable. The work also requires a skill in desk management and prioritization and should be able to handle volume. It also includes maintaining and managing the AP Mailbox. Vendor statement reconciliation, communications with the vendor to resolve invoices issues.

  • Performs function of receiving, reviewing, processing and reconciling supplier invoices
  • Uses 3-way matching of invoices, purchase order and packing slip
  • Prepare vendor account reconciliations - supplier statements vs. PENA Payables
  • Ensure expenses are charged to the proper department and make any necessary reclassification journal entries
  • Troubleshoot and resolve invoice discrepancies by working with Indirect Procurement, Receiving, Corporate AP and vendors
  • Prepare supporting documents for month end accounting journal entries as assigned for month-end close
  • Preparation of schedules and reporting and analysis as assigned
  • Prepare journal entries for Invoice accruals and re-class
  • Support/back up the AP team during personal time off (PTO)
  • Other Data entry/data mining tasks as assigned
  • During training employee is required to be on-site fulltime, afterwards hybrid working schedule is allowed as appropriate.Qualifications: Requirements - Required and/or PreferredEducation:
    • Basic/Required: High School Diploma, GED, or equivalent
    • Essential Qualifications:
      • Minimum of 2+ years of Accounts Payable experience, preferably in a manufacturing or similar environment
      • Literacy with Microsoft Office, especially Excel spreadsheets and database functions
      • Follows procedures put in place by the finance team to compile data into worksheets and databases
      • Ability to use reasoning to solve problems that may arise
      • Communicate effectively with fellow team members and members of other departments
      • Utilize established resources to complete work efficiently and effectively
      • Strong customer service skills including excellent verbal, written, analytical, and interpersonal skills
      • Responds to inquiries from other departments in a timely manner
      • Capable of handling confidential information in a responsible manner
      • Flexibility and multi-tasking capabilities
      • Detail oriented
      • Highly organized and able to follow a systematic method of performing a task
      • Strong data entry skills
      • Ability to collaborate with and form teams
      • Ability to work with domestic and international teams
      • Must have working-level knowledge of the English language, including reading, writing, and speaking EnglishResponsibilities
        • Accounts Payable Responsibilities: 75%
        • AP Mailbox & Desk Management: 25%Preferred Qualifications:
          • Knowledge of SAP, Oracle or another fully integrated ERP system preferred but not required
          • Build strong relationships and collaborate well at all levels
          • Demonstrate ability to take initiative, successfully handle and prioritize multiple competing assignments, and effectively manage deadlines
          • Resilient, self-motived and able to work well under pressure
          • Alignment to Panasonics seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)Preferred License(s):
            • NonePreferred Certification(s):
              • NonePhysical Demands:Physical Activities: (Percentage of time (equaling 100%) during the normal workday the employee is required to)
                • Sit: 65%
                • Walk: 15%
                • Stand: 15%
                • Lift: 5%Required Lifting and Carrying: (Required frequency is: Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%)
                  • Up to 10 lbs.: Occasional
                  • Up to 20 lbs.: Not Required
                  • Up to 35 lbs.: Not Required
                  • Team-lift only (over 35 lbs.): Not Required

Keywords: Panasonic Energy of North America, Sparks , Accounts Payable Specialist (PENA), Other , Sparks, Nevada

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